Friday, February 29, 2008
Project: How to begin it?
Initiation Phase
This is the beginning and commitment to the project. At this time the project is born and clearly defined. In this phase the Project Manager documents the business needs in the project charter. The Stakeholders agree to the details provided in the project charter, and the project is authorized to proceed. At the completion of this phase everyone will know who, what, high-level when, and why related to the project.
Tasks Include:
- Identify Stakeholders
- Document Business Drivers & Needs
- Identify Mission, Goals, Objectives, & Scope as well as other details needed to complete the Project Charter
Deliverables:
Project Charter, Business Plan, Initial Project Schedule, Budget Checklist, Budget, Authorization / Sign-off document.
___________________________
Planning Phase
Planning is the major part of project management. The use of project management templates during this project life cycle phase is critical. This phase includes tasks related to analysis, negotiation, design, development, testing, and implementation of the project. Planning is based on the project's scope and will have a direct effect on the project's success! (Success is defined as a project that is completed on time, within budget, and meets or exceeds customer expectation.) During this phase it is critical to document the tasks to be completed in a project schedule, as well as define, prioritize, and document business and technical requirements.
Tasks Include:
- Gather requirements (Business & Technical Requirements)
- Obtain procedures from functional depts. (Functional Matrix)
- Install management tools
- Create plans (see deliverables list below)
- Communicate team norms
- Publish status report
- Publish meeting minutes (Meeting Planning & Facilitation)
- Sign-off on change management process
- Cost Analysis & Budget Definition
- Gather estimates from technical team (IT Systems Checklist)
- Identify success criteria (and publish to stakeholders)
- User interface design reviews
- Prototype reviews
Deliverables:
Project Plan, Project Scheduling, Vendor Checklist, Authorization / Sign-off, Communications Matrix, Communications Plan, Change Control Log, Change Management Check List, Change Request Template, Issues Log, Risks Log, Requirements Document, Functional Matrix, Design Document, Weekly Status Report, Detailed Status Report, Authorization / Sign-off, Recommendations for PM Success, Meeting Planning & Facilitation, Budget Checklist, Budget Template.
________________________
Execution & Control Phase
During this phase what you have committed to, and what is planned, is performed. This includes coding functionality, integration of vendor technology and services, testing, training, and implementation. At the same time you measure variances and manage deviations through the project schedule to ensure that the project is delivered on time, within budget, and meets or exceeds expectations.
Tasks Include:
- Code Application
- Conduct Status Meetings
- Publish Status Report
- Manage Issues
- Manage Change Requests
- Perform Tests
- Update Project Plan
- Document Lessons Learned
- Execute QA Plan
- Manage User Training
- Configure Environments ( IT Systems Checklist)
- Create Production Environments
Deliverables:
Project Schedule, Lessons Learned, IT Systems Checklist, Communications Plan, Change Control Log, Change Management Check List, Change Request Template, Issues Log, Risks Log, UAT Communication Plan, Weekly Status Report, Detailed Status Report, Authorization / Sign-off, Recommendations for PM Success, Meeting Planning & Facilitation .
_____________________________
Closeout Phase
This is the completion and resolution of the project. After the project team has implemented the deliverable, there is a transition from the project team to operations and / or support.
New technology, applications and / or processes may include managing ongoing fixes and / or enhancement requests, as well as updating project documentation.
Tasks Include:
- Review Success Criteria
- Review Lessons Learned ('What went well", and 'Even better if' details).
- Conduct Final Meeting with Stakeholders
- Follow up on user satisfaction
Deliverables:
Lessons Learned, Change Request Template, Team Questionnaire, Final Project Review, Authorization / Sign-off document.
This is the beginning and commitment to the project. At this time the project is born and clearly defined. In this phase the Project Manager documents the business needs in the project charter. The Stakeholders agree to the details provided in the project charter, and the project is authorized to proceed. At the completion of this phase everyone will know who, what, high-level when, and why related to the project.
Tasks Include:
- Identify Stakeholders
- Document Business Drivers & Needs
- Identify Mission, Goals, Objectives, & Scope as well as other details needed to complete the Project Charter
Deliverables:
Project Charter, Business Plan, Initial Project Schedule, Budget Checklist, Budget, Authorization / Sign-off document.
___________________________
Planning Phase
Planning is the major part of project management. The use of project management templates during this project life cycle phase is critical. This phase includes tasks related to analysis, negotiation, design, development, testing, and implementation of the project. Planning is based on the project's scope and will have a direct effect on the project's success! (Success is defined as a project that is completed on time, within budget, and meets or exceeds customer expectation.) During this phase it is critical to document the tasks to be completed in a project schedule, as well as define, prioritize, and document business and technical requirements.
Tasks Include:
- Gather requirements (Business & Technical Requirements)
- Obtain procedures from functional depts. (Functional Matrix)
- Install management tools
- Create plans (see deliverables list below)
- Communicate team norms
- Publish status report
- Publish meeting minutes (Meeting Planning & Facilitation)
- Sign-off on change management process
- Cost Analysis & Budget Definition
- Gather estimates from technical team (IT Systems Checklist)
- Identify success criteria (and publish to stakeholders)
- User interface design reviews
- Prototype reviews
Deliverables:
Project Plan, Project Scheduling, Vendor Checklist, Authorization / Sign-off, Communications Matrix, Communications Plan, Change Control Log, Change Management Check List, Change Request Template, Issues Log, Risks Log, Requirements Document, Functional Matrix, Design Document, Weekly Status Report, Detailed Status Report, Authorization / Sign-off, Recommendations for PM Success, Meeting Planning & Facilitation, Budget Checklist, Budget Template.
________________________
Execution & Control Phase
During this phase what you have committed to, and what is planned, is performed. This includes coding functionality, integration of vendor technology and services, testing, training, and implementation. At the same time you measure variances and manage deviations through the project schedule to ensure that the project is delivered on time, within budget, and meets or exceeds expectations.
Tasks Include:
- Code Application
- Conduct Status Meetings
- Publish Status Report
- Manage Issues
- Manage Change Requests
- Perform Tests
- Update Project Plan
- Document Lessons Learned
- Execute QA Plan
- Manage User Training
- Configure Environments ( IT Systems Checklist)
- Create Production Environments
Deliverables:
Project Schedule, Lessons Learned, IT Systems Checklist, Communications Plan, Change Control Log, Change Management Check List, Change Request Template, Issues Log, Risks Log, UAT Communication Plan, Weekly Status Report, Detailed Status Report, Authorization / Sign-off, Recommendations for PM Success, Meeting Planning & Facilitation .
_____________________________
Closeout Phase
This is the completion and resolution of the project. After the project team has implemented the deliverable, there is a transition from the project team to operations and / or support.
New technology, applications and / or processes may include managing ongoing fixes and / or enhancement requests, as well as updating project documentation.
Tasks Include:
- Review Success Criteria
- Review Lessons Learned ('What went well", and 'Even better if' details).
- Conduct Final Meeting with Stakeholders
- Follow up on user satisfaction
Deliverables:
Lessons Learned, Change Request Template, Team Questionnaire, Final Project Review, Authorization / Sign-off document.
Project Management Overview
Project Management Professional (PMP) is the most globally recognized certification in project management. It is managed by the Project Management Institute and is based on the PMP Examination Specification published by PMI in 2005. Most exam questions reference to PMIs ANSI standard A Guide to the Project Management Body of Knowledge, abbreviated to PMBOK Guide.
The PMI (Project Management Institute) has three levels of certification, starting with the CAPM (Certified Associate in Project Management) which is the basic level and is intended as certification for project team members. The PMP (Project Management Professional) is the second, higher, level of project management. Individuals who have passed the PMP certification test successfully and have met the PMI requirements for documenting their professional experience are entitled to use the abbreviation PMP with their names. A new certification, PgMP (Program Management Professional) has also been introduced by the PMI, for Program Managers.
Benefits of becoming PMP
Getting a PMP Certification would help you in many ways
* The PMP designation following one's name demonstrates to employers and other stakeholders that the individual possesses a solid
foundation of experience and education in project management.
* PMP Certification is used as a screening tool by companies that have to fill their Project Management positions.
* PMP certified person applies Project Management methodologies in a standardized way. You get to know the best project management practices worldwide and your project management methodologies are not limited to hard work and organizational skills. And that is why employers are willing to pay more money for a PMP-certified professional.
Eligibility for PMP Exam
Certification by the Project Management Institute (PMI) as a project management professional (PMP) demonstrates that you have mastered essential project management skills and knowledge. To earn PMI's PMP designation, you must demonstrate the required "long-term commitment" to project management professionalism as well as pass a rigorous, 200- question exam covering the five project management processes and ten knowledge areas in PMI's project management body of knowledge (PMBOK).
To receive the PMP certification, each candidate must satisfy PMI's qualifications for experience and education and pass the Project Management Professional Certification Examination.
To qualify for the PMI exam applicants must have:
1. A Bachelor degree and 4,500 hours of relevant project management
experience in the past 6 years OR
2. A high school diploma or equivalent and 7,500 hours of relevant
project management experience in the past 8 years.
Candidates who do not meet the minimum requirements for the PMP certification can apply for the Certified Associate in Project Management (CAPM) examination.
About PMP Examination
PMP examination is a computerized test of 4 hours duration, with 200 multiple-choice questions, each with four choices. Out of the 200 questions, 25 questions are pretest questions.
These 25 pretest questions are randomly placed throughout the examination to gather statistical information on the performance of these pretest questions. This strategy is followed to determine whether the pretest questions can be used in future PMI examinations as actual questions. The pretest questions, included in the 200-question examination, are not considered for pass/fail determination. Hence, candidates are evaluated on basis of the remaining 175 questions.
To pass the PMP examination, out of the 175 questions, candidates must correctly answer a minimum of 106 questions. Which means the minimum percentage score to be obtained should be 60.6%.
All of PMI's credential examinations are administered in English. Examination language aids are available to assist candidates for whom English is a second language. The aids provide a translation of exam questions and answers and are available in 10 languages - Chinese (Simplified), French, German, Hebrew, Italian, Japanese, Korean, Portuguese (Brazilian), Russian, and Spanish.
Examination Content - Percentage of Questions
* Initiating the Project - 11%
* Planning the Project - 23 %
* Executing the Project - 27 %
* Monitoring and Controlling the Project - 21 %
* Closing the Project - 9 %
* Professional and Social Responsibility - 9 %
PMP Exam Registration
You can apply Online or use the paper form..Your payment to PMI is normally by credit card or mailed check. You should plan on joining as a member of the Project Management Institute to save money now and in the future.
For candidates who need to apply via a paper application, please download the following documents (as needed).
- PMP Handbook and Application Forms
- CAPM Handbook and Application Forms
Fees for PMP Exam
Project Management Professional (Fee in USD)
* Initial Certification Fee - member of PMI in good standing ($405.95)
* Initial Certification Fee - non-member of PMI ($555.95)
* Re-Examination Fee - member of PMI in good standing ($275.95)
* Re-Examination Fee - non-member of PMI ($375.95)
The PMI (Project Management Institute) has three levels of certification, starting with the CAPM (Certified Associate in Project Management) which is the basic level and is intended as certification for project team members. The PMP (Project Management Professional) is the second, higher, level of project management. Individuals who have passed the PMP certification test successfully and have met the PMI requirements for documenting their professional experience are entitled to use the abbreviation PMP with their names. A new certification, PgMP (Program Management Professional) has also been introduced by the PMI, for Program Managers.
Benefits of becoming PMP
Getting a PMP Certification would help you in many ways
* The PMP designation following one's name demonstrates to employers and other stakeholders that the individual possesses a solid
foundation of experience and education in project management.
* PMP Certification is used as a screening tool by companies that have to fill their Project Management positions.
* PMP certified person applies Project Management methodologies in a standardized way. You get to know the best project management practices worldwide and your project management methodologies are not limited to hard work and organizational skills. And that is why employers are willing to pay more money for a PMP-certified professional.
Eligibility for PMP Exam
Certification by the Project Management Institute (PMI) as a project management professional (PMP) demonstrates that you have mastered essential project management skills and knowledge. To earn PMI's PMP designation, you must demonstrate the required "long-term commitment" to project management professionalism as well as pass a rigorous, 200- question exam covering the five project management processes and ten knowledge areas in PMI's project management body of knowledge (PMBOK).
To receive the PMP certification, each candidate must satisfy PMI's qualifications for experience and education and pass the Project Management Professional Certification Examination.
To qualify for the PMI exam applicants must have:
1. A Bachelor degree and 4,500 hours of relevant project management
experience in the past 6 years OR
2. A high school diploma or equivalent and 7,500 hours of relevant
project management experience in the past 8 years.
Candidates who do not meet the minimum requirements for the PMP certification can apply for the Certified Associate in Project Management (CAPM) examination.
About PMP Examination
PMP examination is a computerized test of 4 hours duration, with 200 multiple-choice questions, each with four choices. Out of the 200 questions, 25 questions are pretest questions.
These 25 pretest questions are randomly placed throughout the examination to gather statistical information on the performance of these pretest questions. This strategy is followed to determine whether the pretest questions can be used in future PMI examinations as actual questions. The pretest questions, included in the 200-question examination, are not considered for pass/fail determination. Hence, candidates are evaluated on basis of the remaining 175 questions.
To pass the PMP examination, out of the 175 questions, candidates must correctly answer a minimum of 106 questions. Which means the minimum percentage score to be obtained should be 60.6%.
All of PMI's credential examinations are administered in English. Examination language aids are available to assist candidates for whom English is a second language. The aids provide a translation of exam questions and answers and are available in 10 languages - Chinese (Simplified), French, German, Hebrew, Italian, Japanese, Korean, Portuguese (Brazilian), Russian, and Spanish.
Examination Content - Percentage of Questions
* Initiating the Project - 11%
* Planning the Project - 23 %
* Executing the Project - 27 %
* Monitoring and Controlling the Project - 21 %
* Closing the Project - 9 %
* Professional and Social Responsibility - 9 %
PMP Exam Registration
You can apply Online or use the paper form..Your payment to PMI is normally by credit card or mailed check. You should plan on joining as a member of the Project Management Institute to save money now and in the future.
For candidates who need to apply via a paper application, please download the following documents (as needed).
- PMP Handbook and Application Forms
- CAPM Handbook and Application Forms
Fees for PMP Exam
Project Management Professional (Fee in USD)
* Initial Certification Fee - member of PMI in good standing ($405.95)
* Initial Certification Fee - non-member of PMI ($555.95)
* Re-Examination Fee - member of PMI in good standing ($275.95)
* Re-Examination Fee - non-member of PMI ($375.95)
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